Production Coordinator

Production Manager

• Assist in onboarding new clients, ensuring a smooth transition into studio operations.
• Support during the quote stage by vetting projects, providing estimates and obtaining
  detailed production insights.
• Help facilitate sales through RFP management and other
  opportunities.
• Create and manage, along with project leads, briefs, production documents and notes.
• Provide support, including scheduling, communication, production reports, client
  communications, and exit coordination.
• Manage day-to-day operations of all creative projects from kickoff to completion
  Create, maintain, and communicate project timelines, schedules, and deliverables
• Coordinate with design, web, and video teams to allocate resources and manage
  workloads
• Serve as the point of contact for client project status, resolving issues and removing
  roadblocks
• Ensure quality control and consistency in deliverables across departments
• Collaborate with Studio Manager and Founders to refine processes and improve
  efficiency
• Track budgets, timelines, and vendor relationships when applicable
• Assist in Print coordination
  Communicate with vendors and contractors
• Prepare internal progress reports and contribute to team planning meetings
• Assist in client communication when needed, in coordination with the studio leadership

Project Management and Creative Coordination

• Assess creative production documents and collaborate with management to assign
  creative projects efficiently.
• Ensure projects meet deadlines and identify opportunities for workflow improvement.
• Maintain client goals through team, proactively communicate, and troubleshoot as
  needed.
• Maintain a comprehensive view of project scopes, time budgets, and team capacity.
  Communicate effectively on status of projects and potential scope creeps to team and
  clients
• Manage the studio’s project lineup

Team and Culture Development

• Assist in recruiting, onboarding, and maintaining employee documentation.
• Manage and execute the employee handbook and contracts, ensuring compliance and updates as needed including but not limited to policy updates, employee discipline, production updates.
• Prepare for and conduct team reviews with management.
• Regularly review and improve department processes and resources
• Procure and leverage opportunities for team growth and awards.
• Along with Studio Manager, foster studio culture and morale by organizing internal
  events, team outreach, and public events.

Production and Pre-Production Support

• Assist in video production pre-production tasks, such as booking accommodations,
  managing per diems, and purchasing supplies and payment to contractors and vendors.
• Provide support for various creative production tasks as needed.
• Assist in occasional social media and website updates which may include but not limited
  to posting, blog writing and internal video productions.
• Assist in developing web outlines, project plans and project brief creation.

Production Manager

• Manage productivity software (e.g.,Clockify, Basecamp) to ensure optimal workflow.

Additional Duties

• Assist in other operational and creative duties to ensure the productions runs smoothly.
• Other duties assigned.